Privacy Policy

Last updated: July 2025
© YOURSHIELD ACCOUNTANTS LTD 2025
YOURSHIELD ACCOUNTANTS LTD (“YOURSHIELD”, “we”, “us”, “our”) is committed to protecting the confidentiality and privacy of the personal data entrusted to us, in accordance with the EU General Data Protection Regulation (GDPR) and Cyprus National Law L.125(I)/2018. This Privacy Statement outlines your rights, the types of information we collect, how we use it, and how we protect it.
1. Who are we?
This Privacy Statement applies to YOURSHIELD ACCOUNTANTS LTD, a licensed provider of audit, accounting, and advisory services based in Cyprus.
2. How do we collect personal data?
Directly:
We collect personal data directly when individuals:
  1. Share their contact details (e.g., via business cards, emails)
  2. Register for webinars or events
  3. Subscribe to newsletters
  4. Visit our offices
  5. Apply for employment
  6. Engage us for services
Indirectly:
We may collect data from:
  1. Public registers (e.g., Registrar of Companies)
  2. News articles and sanctions lists
  3. Social and professional networking sites (e.g., LinkedIn)
  4. Clients sharing data for the purposes of service provision (e.g., audits or payroll)
  5. Recruitment agencies
3. What categories of personal data do we collect?
Personal Data Examples:
  1. Full name, email, phone, address
  2. Professional background and qualifications
  3. Financial information (e.g., payroll, bank details, tax)
  4. Information from client systems during service delivery
  5. Images via CCTV (retained for 15 days)
Special Categories (only when necessary):
  1. Health data (for workplace safety)
  2. Biometric data (if needed for ID verification)
  3. Political, union, or religious affiliation (only if explicitly disclosed in documentation)
Children’s Data:
We do not knowingly collect data about children under 14, unless strictly necessary and with appropriate consent (e.g., at events with parents).
4. Legal bases for processing data
We rely on the following legal grounds:
  1. Contractual necessity (for service delivery)
  2. Legal obligations (e.g., compliance with AML regulations)
  3. Legitimate interest (e.g., marketing, IT security)
  4. Consent (e.g., subscription to newsletters)
  5. Vital interest or public interest (in rare cases such as health emergencies)
5. Why do we need personal data?
We use your data for purposes including:
  1. Delivering audit, accounting, payroll and consulting services
  2. Client communication and relationship management
  3. Internal administration and security
  4. Recruitment and candidate evaluation
  5. Legal and regulatory compliance
  6. Event and webinar organisation
6. Do we share personal data with third parties?
We may share data with:
  1. Professional advisers (e.g., lawyers, auditors)
  2. IT and cloud service providers
  3. Recruitment platforms and payroll processors
  4. Government authorities or regulators where legally required (e.g., CyPAOB, ICPAC)
  5. In the case of business transfers or mergers
We do not sell or share your data for third-party marketing purposes.
7. Do we transfer data outside the EEA?
YOURSHIELD stores data primarily within the EEA. Any transfers outside the EEA will be protected with appropriate safeguards in line with GDPR, including standard contractual clauses.
8. Use of cookies
Our website may use cookies for user experience, analytics, or functionality. Please refer to our [Cookies Notice] for details.
9. Your rights
You have the right to:
  1. Access your data
  2. Request correction or deletion
  3. Restrict or object to processing
  4. Withdraw consent (where applicable)
  5. Request data portability
  6. Object to direct marketing
  7. Submit a complaint to the Cyprus Data Protection Commissioner
To exercise any rights, please contact:
privacy@yourshield.com.cy
10. Data Security
We implement appropriate technical and organisational measures to:
  1. Protect data against unauthorised access or disclosure
  2. Maintain confidentiality and integrity
  3. Control physical and digital access
Transmission over the internet is not 100% secure, and we recommend caution when sharing sensitive information online.
11. Data Retention
We retain data as long as necessary for:
  1. Legal and regulatory compliance
  2. Service provision
  3. Legitimate business purposes
Unless otherwise required, we retain data for 7 years.
12. External websites
Our website may contain links to third-party websites. We are not responsible for their content or privacy practices. Please consult their respective privacy notices.
13. Contact us
privacy@yourshield.com.cy
In case we do not reply within 30 working days, you might contact the Cyprus Data Protection Commissioner: https://www.dataprotection.gov.cy
14. Updates to this Privacy Statement
We regularly update this policy to reflect changes in law or services.
Last updated: July 2025

© YOURSHIELD ACCOUNTANTS LTD 2025
Practising Certificate Number: 6296/A/2025
Privacy policy